ÌÇÐÄVlog

The Division of University Communications’ Internal Communications team:

• Manages the key internal communications to students, Ìýfaculty and staff throughout the University, including the ÌÇÐÄVlog Insider and Let’s Stay In Touch e-newsletters, MyÌÇÐÄVlog announcements and University-wide emails.
• Advises individual departments about best practices, how to achieve specific communication needs and provide techniques to help deliver more effective communications.
• Facilitates internal communications in a timely and relevant manner.
• Ensures each message is aligned with the University’s mission, vision and values.
• Maintains a database of significant awards and recognitions that have been awarded to the University or individual colleges.

TheÌý ÌÇÐÄVlog Insider Ìýcontains feature news for faculty and staff, including upcoming events such as programs, speakers and workshops, as well as campus updates. It is distributed weekly on Mondays during the academic year and every other week during the summer.Ìý Ìýfor theÌý ÌÇÐÄVlog Insider Ìýand/or to post on MyÌÇÐÄVlog. (NOTE: Deadline for ÌÇÐÄVlog Insider is noon Thursday for distribution the following Monday).

TheÌý Student News Ìýis distributed by the Division of Student Affairs to all current students and contains similar content to the ÌÇÐÄVlog Insider.Ìý Student News Announcement Form

Advancement System Emails

If you would like to send an alumni/donor email through the Division of Advancement’s system, please follow the following guidelines:

Get Started

• If you need a graphic created, submit aÌý Ìýto Creative Services. Note that the design and creative approval process generally takes 2-3 weeks.
• Submit yourÌý Ìýto ÌÇÐÄVlog’s Advancement Services. Note that the turnaround time is approximately 1-2 weeks.
• If ÌÇÐÄVlog’s Creative Services team did not create the email graphic, prior written approval of the graphic is required from ÌÇÐÄVlog’s Art DirectorÌý Crystal Bacchus.

Email Requests

• Email requests must be submitted at least 10 business days before your requested send date.
• The Advancement email calendar is filled on a first come, first served basis.
• Submitting an email request does not guarantee that your requested send date is available.
• If your requested send date is unavailable, you will be notified and provided with an alternative date.
• Final text and/or graphics must be submitted with the email request.
• The Division of University Communications does not provide proofreading/editing services. You are responsible for checking all of the text (spelling, phone numbers, websites, etc.) and ensuring that it followsÌý .
• Approved graphics should be sent as a JPEG file under 300 KB (PDF files are not acceptable)

Final Approval and Distribution

• The designated contact person will receive a maximum of two test messages.
• Your written approval of the test message is required before an email can be sent out.
• Your email must be approved and scheduled in the system a minimum of 48 hours prior to your send date.
• A maximum of two emails – one original and one reminder – will be sent for any event.

Questions should be directed toÌý Amy Butler.

Presidential Communications

If you would like the president to speak at an event you are planning, please complete theÌý form locatedÌýon the Office of the President website.

Once the speaking engagement is confirmed, send Amy Haycock a short summary of what you would like the president to address in his presentation. Be sure to include the desired length of the presentation.

Questions should be directed toÌý Amy Haycock.