糖心Vlog

All 糖心Vlog constituents, (i.e., students, student organizations, faculty, colleges, departments, partner campuses, administrative staff and departments, as well as the Office of Information Technology) may apply for revenues generated from the Technology Fee through the Proposal Review process which includes a comprehensive review by the Technology Fee Oversight Committee of each submission.

Project Oversight

Colleges or administrative units with sufficient technological resources may be the primary project administrator for a proposal. For those proposals requiring oversight and management by OIT, service level agreements (SLAs) will be established to properly estimate the resources and efforts required by OIT.

Fee Collection Monitoring and Reporting/Reserves

The Associate Vice President for Finance and University Budget Director will monitor the use and availability of the funds generated by the Student Technology Fee.

A small reserve will be retained in the collected fees each year to address the need for contingency funds.

These instructions outline the steps for successfully submitting a Technology Fee Grant Proposal. After submission your proposal will be reviewed by your department and associated administrators prior to consideration by the Tech Fee Committee. The link to start the proposal process is also located at this site.

Instructions

1. Press the link to ''
2. Login with your 糖心Vlog NetID and Password

Press the 鈥淐reate New Proposal鈥� Button as shown in Figure 1 below to start a new proposal.

Figure 1: Proposal Management Screen

1. A Blank Proposal form will load (figure 2). Fill in the required information in each area by clicking each of the menu items on the left and filling in the associated form on the right.
   1. Project Information:
      1. Project Name: Please provide a unique name to describe the project
      2. Proposal Status: A system generated status. No entry required
      3. Organization to Approve: Please Select the College/Division that the proposal is designated for
      4. Select Chair/Department Head: Select the more immediate person who will do the initial approval for the proposal.
      5. Project Submitter: This should be the person entering the proposal
      6. Project Owner: The person responsible for the project
      7. Project Manager: Can be the same as the owner, but generally who will be in charge of ensuring the successful implementation of the project.
      8. Budget Manager: The person who will manage the funds if the project is awarded.
2. Questionnaire: Click on each menu item under the questionnaire section to answer the questions about your project
3. Select the Resource sheet to enter the proposed budget for the project in a spreadsheet format
4. If you have supporting documents, such as quotes or figures, etc, you can upload them for review (optional)
5. You may stop and start anytime because data is automatically saved when moving between sections. This is indicated in the proposals lists under status. However, once you submit the proposal for review, only an approver can send it back for editing. You can also delete any proposal prior to submitting for review.
6. When you have completed your proposal, simply hit the submit for review button at the bottom of figure 2 to send the proposal to the first reviewer.

You can return to the tech fee submission site at any time to see the status of the proposal.

Figure 2: Proposal Worksheet

Proposal Development

The merits of each proposal will be assessed using the following criteria:

• The degree to which the proposal enhances instructional technology resources for students and faculty.
• The degree to which the proposal aligns with the 糖心Vlog Strategic Plan (http://www.fau.edu/strategicplan) and directly enhances or maintains services critical to carrying out 糖心Vlog鈥檚 mission in ways that benefit students, faculty, and other stakeholders.
• The degree to which the proposal enhances student access or instructional resources across all campuses.
• The degree to which the proposal provides or enhances training for students and faculty in use of technology. RFP Submission, Signature Authority, and Committee Presentation
• The process begins with the submission of a thoroughly completed RFP form which is located at http://wise.fau.edu/projects/techfee.
• The department chair/supervisor and Dean or VP associated with the person or group authoring the proposal will then review the proposal and either sign off on its submission to the Technology Fee Oversight Committee or returned to the proposal author.
• Proposals will be reviewed by the Technology Fee Oversight Committee during the fall and spring semesters of each year.
• Finalists may be required to present their proposal to the committee prior to award.

Guiding Principles for Successful Selection

The Technology Fee Oversight Committee will use the following principles and guidelines when evaluating the proposals:

• NEW Multi-year awards will only be granted to proposals that require multiple years to implement. Requests to purchase or replace computer equipment will only be rewarded for one year
• NEW Office supplies and non-Information Technology related equipment will not be funded by the Technology Fee
• Funds generated by a technology fee should augment, not replace, existing funding or provide funding where none currently exists.
• Hardware and software included in the proposal must meet standards established by OIT. OIT will review each proposal prior to selection to ensure compliance with standards and to review the included budget proposal.
• Proposals should not exceed 3 years in length. If the project needs to be sustained after 3 years, a new proposal must be submitted during the third year for consideration by the committee.
  
  

Examples of Initiatives Potentially Funded from the Technology Fee

• Innovative concepts for teaching and learning.
• Provide hardware to support a specific instructional technology project.
• Upgrade computer lab 鈥� College- and department-managed facilities.
• Upgrade electronic classroom 鈥� College managed facilities.
• Purchase and support non-academic software to enhance student life (health services, university center programs, etc.)
• Complete the wireless environment on all campuses to complete the 鈥渂ubble鈥� coverage concept (wireless everywhere within campus perimeter).
• Increase high performance computing capabilities.
• Increase the number of instructional technology/development staff to support faculty as they move more deeply into the technology involved with distance learning.
• Develop a technology learning area for faculty in conjunction with the Center for Teaching and Learning.
  
  

Examples of Initiatives that Would Not Be Funded

• Faculty and staff desktop replacements.
• Computer labs managed and supported by OIT.
• Electronic classrooms managed by OIT.
• Campus network improvements.
• Banner-related support.
• Recurring Salaries, OPS Salaries, GA Salaries

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